DDL Logs Audit Features

Drivers Daily Log Program (DDL) - F. Roland "Nick" Bjorklund - Trucker's Duty Status Log Software and more. Includes New USA 2005 & Canada 2007 Rules. to see a list of all supported rules go to

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DDL Logs Audit Features

DDL is attracting more attention by motor carrier auditors as a tool for auditing their company's driver's logs. DDL was originally intended as a driver's log preparation 'assistant', but the violation analysis can be used to analyze the logs turned in by drivers in smaller motor carrier companies, in order to be in compliance with FMCSA regulations. FMCSA regulations require that motor carriers make sure that driver's turn in complete, error free, and hopefully, violation free logs without falsification. So the following features of DDL are listed because they seem to help auditor's to accomplish at least some of this required tasks.

1. DDL Analyzes logs for duty status violations. DDL implements 'rapid input' as a Audit setting (one mouse click on grid selects time of day and duty status), and keyboard input (type a '0' to '9' on keyboard and follow the directions).
2. DDL Analyzes average speed per day. DDL calculates speed by taking the driver reported 'Miles Driving Today' and dividing by 'Hours Driving' on log day. DDL setting defaults to a maximum of 50mph (or equivalent Km/Hr). Can be adjusted via settings.
3. DDL implements a 'Logs Turned In' record as a way to check for 'missing logs'. Useful for both drivers and auditors.
4. The violations report can be printed, or more conveniently can be copied to the system 'Clipboard' to be later 'pasted' into a company violation letter to be sent to the driver.

Falsification detection. This requires more work. And this is not unique to using DDL as an audit 'tool'. In its simplest form, it is usually necessary to compare toll and fuel receipts (and other expenses) - time and place - against time and place according to the logs. Other methods include checking miles (odometer readings from driver's trip reports) per trip and state/province against 'routed' miles to see if everything seems reasonable. Also driving hours to accomplish a trip can determine average speed per trip. DDL implements the Odometer, Fuel, and Expense records as a convenience to the driver so fuel economy, speeds per state/province, settlements, expenses, etc. can be checked by the driver. Auditors using the same features can audit drivers suspected of submitting falsified logs. Requires work on the part of the auditor.

There is one recently added feature added to DDL (v2.45+) that allows drivers to print their logs with a grid exactly 6 inches long by 1 inch high. This makes DDL printed logs compatible with the Rapid Log ( http://www.rapidlog.com ) log auditing system. Thus, it is possible to allow your drivers that have DDL on their computers and can print DDL logs, the option of submitting DDL printed (and signed by the driver) logs, and should cut down on the errors during the log scanning part of the Rapid Log input process.

Another scanning system vendor - TDSM (http://www.tdsm.com) out of Canada - has contacted me recently (Dec 2002) and they have made some adjustments to their scanning software, so that some of the information on a DDL printed log can be 'read' by their system. The Grid, Total Hours, Driver Id, Date, Vehicle Numbers can be 'read'. That is good news.

DDL v3.2 introduces an optional print module that prints Scanware/Logscan compatible logs. Used by many motor carriers including Swift Transportation, Landstar, Prime, KLLM, TRL, to name just a few.